Match items must be associated with Cost Estimate Sheet. If match is from a donor a letter of commitment must be submitted with the application.
If utilizing in-kind labor as part of a match, include listing of hours, labor rates, and equipment charges if applicable (administrative time is not an eligible match item, nor is existing city land).
In order to receive these points, relevant documents must be included with the application. If public input was noted in a formal plan, attach copies of relevant pages of Master Plan with this application.
Directions: Once you have added the inventory for a park or facility, click the (+) symbol submit the data. Multiple facilities and parks can be entered.
If seeking 5% In-Kind match for 1 point, please include specific breakdown of hourly labor rate, number of hours, equipment charges, or other pertinent figures. Please list below the source(s) used to complete the Cost Estimate sheet. Attach vendor sheet, quotes, or bids to the Cost Estimate sheet dated no more than 180 days prior to the application deadline. If property is being acquired, list the current owner(s) and provide a signed agreement to purchase it (possibly contingent on the receipt of this grant). Check with city attorney, if necessary, before proceeding.
When estimating costs, contractors responding to your requests for bids may be a good source of expertise. Please remember that costs may not be actually incurred for a year or more, and you will need to consider some inflationary percentage in your estimate. If your estimates are lower than the final costs, the Commission will not provide additional funds but will expect the grantee to complete the project with municipal or other funds without reducing the scope of the project.
Important Note: You must click the Next button at the bottom of this step in order for your upload to process. If you click Save and Continue Later without clicking Next, your document upload will not be processed.
If you have a dedicated funding source, please describe. Provide documentation of sales tax revenue and a maintenance budget. If you do not have a dedicated source, then provide a copy of the park maintenance budget. If this project is on another property, submit agreement that describes BOTH maintenance and commitment to keep it open for public use for life of project. For example, a park built on school property should contain provisions for who is responsible for maintenance, hours/days it will be open to the public, parking policy (if applicable), etc.
Think this through! Many projects have been months behind schedule due to poor planning. If you will try to purchase specialized equipment, signs or building material, check on availability before you fill this out. If your plan is conceptual and still needs approval of the Parks Commission and City Council, allow more than a few months for the total project timeline.
You have one year to complete your project! Grant awards are made in the winter with the intent of completing the construction by late fall. It is intended that you finish your grant project within one year of an award or within 18 months if grants from another source or land purchases are involved and cause a longer timeline. Planning now will help you meet this deadline. Grants will not be awarded if applicant has not closed out past grants that are two years old or more unless extraordinary circumstances can be explained and accepted by the Commission. Please keep descriptions less than 200 words.
Assistance from governmental partners will help add points for application. The partner's contribution may come from any public source. See the instructions for new scoring provisions for municipal partnerships. The governmental partner(s) funds or in-kind contributions will generate points as follows.
How will this project or program benefit individuals with disabilities? Directions on improvements that meet ADA goals.